Application Manual

Application Manual

Once you have registered you will receive a personal login. Please also check your spam folder!

With the login data you can start your application, editing and saving the information in each section until you submit.  All mandatory fields are marked with * and should be completed in English. Once you have submitted the form you will no longer be able to edit the information, however you can check the status of your recommendation letters. 

Please note that upon submission you will receive a confirmation email.

The list of participating group leaders and their respective research projects can be found under "Participating group leaders" on the left hand side menu of the portal. It is strongly recommended that you carefully look into the research information and find projects that best fit your interests. Consider to regularly check this list during the call as projects may be added later.

You may find below a detailed manual to help you fill in your application.  

Personal Information

If you have multiple names, please enter the name stated on your passport, as we will use it later for your visa application. If applicable, please use hyphens. Please enter an address that can used by courier services and at least one telephone number.


Enter information about your university and research thesis (both BSc and MSc or MD). If you have not graduated yet, put an approximate date. Please assist us in assessing your academic performance by entering the highest and lowest passing grades used by your university, i.e. 1: highest, 5: lowest, or A: highest, F: lowest.

Applicants holding (or expecting to hold within 6 months after interviews) a MSc (Master in Science) degree including a research thesis are eligible to apply. If you hold a degree that is not a MSc, please send the name of the degree in the original language and the English translation to and we will inform you whether you are eligible to apply.
If you hold a B.Sc. degree, even an extended one of four years, you are not eligible.

Honors / Awards

Please list only international publications.

Research Interest

Please select the research area you are most interested in from the drop down menu. In addition, you may also select drop down research key words that particularly match your interests.
Research experience (max 2500 characters including spaces): Please list any supervised research projects extending over at least several weeks. Please indicate whether your contribution to the project work was of a theoretical or experimental nature.

Research interest essay - Personal Statement (max 3000 characters including spaces): Use the research interest statement to express which research field you want to pursue during your PhD and why, as well as to specify your preferences for particular groups or projects.

Video Upload

In this section you may upload a video where you address the following questionin ca 2 minutes (min 1 minute): "Which of the Nobel prize awards in the field of Physiology or Medicine, Chemistry or Physics did you find the most inspiring and why?". You may elaborate on any award of the above categories, either recent or older.


Please enter complete contacts for two referees. We recommend choosing referees that know you personally and are willing and able to write a description of your academic performance. As soon as you have completed the contact details, your referees will automatically receive a request for a letter of recommendation. Please let them know in advance that they will receive an invitation e-mail from HEIBRiDS and make sure that references arrive until the application deadline! You cannot change your referee once you have saved the contact. If you wish to change a referee, contact us on time to reset the contact details. You can check the status of your references after submission with the colour code (The colour will change from orange to green after your referees have submitted their letters).

Supplementary Information

Please tell us where you have first heard about the HEIBRiDS Data Science School.


All documents must be uploaded as pdf files (max of 3MB). A scanned version of the following documents is mandatory:

  • Short Curriculum Vitae of maximum 2 pages.
  • Transcript of Bachelor degree (record of study including scores). Applications lacking marked transcripts cannot be further processed.
  • Certificate of Bachelor degree, Vordiplom or equivalent. 
  • Transcript of Master degree (record of study, including the courses list and scores) Diplom or equivalent in German or English. If you have not completed your Master's program yet, provide temporary transcripts, including scores. Applications lacking marked transcripts cannot be further processed.
  • Certificate of Master degree, Diplom or equivalent in German or English.


A scanned version of the following documents is recommended (but not obligatory):

  • GRE score
  • English proficiency test​​​​​


Don’t forget to submit your application once you have filled in all the sections. After submission you cannot change or add information, but you can check the status of your references. The completed application must be submitted by the application deadline. 

Please note that upon submission you will receive a confirmation e-mail.